Omtra, created in 1956, was the first company in Italy to provide archiving services for third parties

Organization and management of archives
Outsourced archiving originated with various complementary aims:

Optimization of office spaces
Accurate daily archiving of documents within its offices and entrusting its archive to an outside company, Records Center, are an intelligent solution for recovering and reusing spaces. A solution which ensures fast retrieval of documents, without wasting time searching, makes it possible to focus more on core business and customers.

Economy
A rational use of human resources and a decrease in overhead, just think the outside spaces cost around half of a company’s own spaces occupied by archives.

To quality service.
All document operations and handling are very fast and recorded, with the possibility of even learning the history of archive movements.

Suitable spaces
The archives in companies and professional firms are often located in rooms like basements and attics, certainly not suitable for the capacity of the floor (1 cubic meter of paper can weigh up to 500 Kg) and be a high fire or flood risk, and not in compliance with Fire Department regulations. Omtra guarantees a service in line with the Law.

Efficiency
Outsourced archiving is particularly useful for documents that always need to be “at your fingertips”. Archivers visit customers’ offices, and based on their needs, organize files and then move them to the new site, where the documents can be found within ten minutes.

Secure information management
Omtra’s carefully selected Records Managers, take care of reordering and cataloguing unorganized archives without lists, and then send the customer a final recap file of the archive in Excel format. In addition, customers can consult their archive online on our website, visit the Records Center to consult their documents in a dedicated reading room or have them delivered by messenger or in electronic format. The reading room is equipped with a photocopy machine, scanner and assistants are on hand.

Privacy
The documents are stored in sturdy filing boxes with dust protection lids, suitable for shipping, and are marked with a bar code and sequential number. Therefore the archive is composed of anonymous boxes with no reference to the name of the customer or contents of the box. The boxes in the warehouse are ordered in rows. A bar code is also applied on each file or document. Thus the boxes and files can be easily and quickly retrieved.
Archives are retrieved from the shelves by staff whose names are recorded in the archiving program

Help Line
Immediate delivery of the archive boxes and single files is guaranteed, as is their being sent by fax and e-mail (by scanning the document).

WHY TAB? Please view TAB video

TAB helps to organize, access and manage your critical documents and records. By combining the best records management products with your knowledge and experience, we will increase your operational efficiencies, lower your exposure to risk, and reduce your costs.

Products
Proper management of your records is crucial to your organization.
TAB offers a variety of product solutions to match each customer’s individual needs. We can help you design a custom filing solution to save time, save space and save money.

Increase Efficiency and Boost Productivity with TAB Folders and Accessories

Ideally suited for active file retrieval, TAB’s durable line of file folders and storage products provide efficient storage and protection for your records. Our extensive line of file accessories allows you to customize your file storage to keep all pertinent information secure and grouped.
Gain greater storage and retrieval efficiency using TAB filing supplies.

Manila and Colored Folders – Safe storage and identity for your records. Available in 11, 14 and 18 pt. manila in letter and legal size. Protects contents from physical damage.

Pressboard and Classification Folders – Outstanding durability and longevity. 20 vibrant color options in 20 pt. Or 25 pt. Thickness, in letter and legal sizes.

Expansion Pockets – 12 standard color options, various expansions, for large document filing storage.

Customize with Accessories – Add fasteners, labels, printing, pockets, dividers and indexes to design your folder to specifically fit your document storage requirements.

Speed file creation and retrieval with TAB Color-CodingBy substituting ten easily recognized colors for a system of numbers and letters, TAB cut file retrieval time by up to 40%. TAB’s color-coded filing system provides for faster and more accurate filing and retrieval, and the risk of lost files is virtually eliminated.

Alphabetic Systems – Ideal for environments where file volume will remain low. Alphabetic systems, such as filing by a person’s last name or company name, are simple to use and require no cross-referencing.

Numeric Systems – Records are classified according to a number directly associated with each record, commonly used for larger systems. Ideal for straight numeric filing number-based systems.

Alphanumeric Systems – Using a combination of characters comprised of immediately relevant file content such as the first letters of a client’s last name, along with the year the file opened, this system can provide a great deal of information at a glance.
Custom Labeling Services – A cost-and-time efficientway to apply color-coding when generating or converting a large volume of files. Factory produced and applied to the folder of your choice, the laminated color-coded label reinforces and strengthens the entire top or side tab.

Roll and Sheet Labels – Create your own color-coded filing system or maintain existing system with TAB’s indexing and classification labels. Available in sheets and self-dispensing rolls in complete alpha, numeric and classification sets.

Maximize Storage and Optimize Space Utilization with TAB Four-Post Shelving

Four-Post Shelving is a versatile and cost-effective solution to all your storage requirements. It has a unique interlocking design that provides for easy tool-free assembly. Four-Post Shelving can easily be expanded or reconfigured, as your business needs change and grow.

Maximizes use of vertical space (up to 18’ high)
Open shelf design lets you locate and access files at a glance
Lack of nuts, bolts and sway braces provide for obstacle-free access
Variety of components increase usability – pull out work shelf, file dividers, aisle supports and more

For a low-cost, space saving filing and storage solution for all of your storage needs, 4-Post Shelving offers the ability to handle any type of filing or storage requirement at any time.

Organize. Access. Manage.

Better organized files and documents. Quicker access to information.
Lower costs. Reduced exposure to risk. These are the benefits of choosing TAB as your records management partner.