Omtra, created in 1956, was the first company in Italy to provide archiving services for third parties

Organization and management of archives
Outsourced archiving originated with various complementary aims:

Optimization of office spaces
Accurate daily archiving of documents within its offices and entrusting its archive to an outside company, Records Center, are an intelligent solution for recovering and reusing spaces. A solution which ensures fast retrieval of documents, without wasting time searching, makes it possible to focus more on core business and customers.

Economy
A rational use of human resources and a decrease in overhead, just think the outside spaces cost around half of a company’s own spaces occupied by archives.

To quality service.
All document operations and handling are very fast and recorded, with the possibility of even learning the history of archive movements.

Suitable spaces
The archives in companies and professional firms are often located in rooms like basements and attics, certainly not suitable for the capacity of the floor (1 cubic meter of paper can weigh up to 500 Kg) and be a high fire or flood risk, and not in compliance with Fire Department regulations. Omtra guarantees a service in line with the Law.

Efficiency
Outsourced archiving is particularly useful for documents that always need to be “at your fingertips”. Archivers visit customers’ offices, and based on their needs, organize files and then move them to the new site, where the documents can be found within ten minutes.

Secure information management
Omtra’s carefully selected Records Managers, take care of reordering and cataloguing unorganized archives without lists, and then send the customer a final recap file of the archive in Excel format. In addition, customers can consult their archive online on our website, visit the Records Center to consult their documents in a dedicated reading room or have them delivered by messenger or in electronic format. The reading room is equipped with a photocopy machine, scanner and assistants are on hand.

Privacy
The documents are stored in sturdy filing boxes with dust protection lids, suitable for shipping, and are marked with a bar code and sequential number. Therefore the archive is composed of anonymous boxes with no reference to the name of the customer or contents of the box. The boxes in the warehouse are ordered in rows. A bar code is also applied on each file or document. Thus the boxes and files can be easily and quickly retrieved.
Archives are retrieved from the shelves by staff whose names are recorded in the archiving program

Help Line
Immediate delivery of the archive boxes and single files is guaranteed, as is their being sent by fax and e-mail (by scanning the document).

WHY TAB? Please view TAB video

TAB helps to organize, access and manage your critical documents and records. By combining the best records management products with your knowledge and experience, we will increase your operational efficiencies, lower your exposure to risk, and reduce your costs.

Products
Proper management of your records is crucial to your organization.
TAB offers a variety of product solutions to match each customer’s individual needs. We can help you design a custom filing solution to save time, save space and save money.

Increase Efficiency and Boost Productivity with TAB Folders and Accessories

Ideally suited for active file retrieval, TAB’s durable line of file folders and storage products provide efficient storage and protection for your records. Our extensive line of file accessories allows you to customize your file storage to keep all pertinent information secure and grouped.
Gain greater storage and retrieval efficiency using TAB filing supplies.

Manila and Colored Folders – Safe storage and identity for your records. Available in 11, 14 and 18 pt. manila in letter and legal size. Protects contents from physical damage.

Pressboard and Classification Folders – Outstanding durability and longevity. 20 vibrant color options in 20 pt. Or 25 pt. Thickness, in letter and legal sizes.

Expansion Pockets – 12 standard color options, various expansions, for large document filing storage.

Customize with Accessories – Add fasteners, labels, printing, pockets, dividers and indexes to design your folder to specifically fit your document storage requirements.

Speed file creation and retrieval with TAB Color-CodingBy substituting ten easily recognized colors for a system of numbers and letters, TAB cut file retrieval time by up to 40%. TAB’s color-coded filing system provides for faster and more accurate filing and retrieval, and the risk of lost files is virtually eliminated.

Alphabetic Systems – Ideal for environments where file volume will remain low. Alphabetic systems, such as filing by a person’s last name or company name, are simple to use and require no cross-referencing.

Numeric Systems – Records are classified according to a number directly associated with each record, commonly used for larger systems. Ideal for straight numeric filing number-based systems.

Alphanumeric Systems – Using a combination of characters comprised of immediately relevant file content such as the first letters of a client’s last name, along with the year the file opened, this system can provide a great deal of information at a glance.
Custom Labeling Services – A cost-and-time efficientway to apply color-coding when generating or converting a large volume of files. Factory produced and applied to the folder of your choice, the laminated color-coded label reinforces and strengthens the entire top or side tab.

Roll and Sheet Labels – Create your own color-coded filing system or maintain existing system with TAB’s indexing and classification labels. Available in sheets and self-dispensing rolls in complete alpha, numeric and classification sets.

Maximize Storage and Optimize Space Utilization with TAB Four-Post Shelving

Four-Post Shelving is a versatile and cost-effective solution to all your storage requirements. It has a unique interlocking design that provides for easy tool-free assembly. Four-Post Shelving can easily be expanded or reconfigured, as your business needs change and grow.

Maximizes use of vertical space (up to 18’ high)
Open shelf design lets you locate and access files at a glance
Lack of nuts, bolts and sway braces provide for obstacle-free access
Variety of components increase usability – pull out work shelf, file dividers, aisle supports and more

For a low-cost, space saving filing and storage solution for all of your storage needs, 4-Post Shelving offers the ability to handle any type of filing or storage requirement at any time.

Organize. Access. Manage.

Better organized files and documents. Quicker access to information.
Lower costs. Reduced exposure to risk. These are the benefits of choosing TAB as your records management partner.

PHYSICAL DISASTER RECOVERY SERVICE
By storing and keeping vital documents and magnetic cassettes in fireproof safes or vaults, the protection of data is ensured in areas adequately equipped with fire detection systems and protection against theft and intrusion from the outside. The back up, shipping and storage of cassettes, is carried out using certified cases, with a lock, supplied by Omtra.

ELECTRONIC TRACKING, by bar code scanning of cassettes or cases, using an American multimedia management system which makes it possible to obtain the memory of document movements, with reports in excel or via web, authorization and operator management,as well as various statistics useful for external AUDITS.

caveau

Guaranteed SECURITY and PRIVACY HIGH SECURITY DEPRESSURIZED CAVEAU
The room in question is approximately 60 square meters equal to 140 cubic meters and is equipped with flame cutting anti-intrusion walls in adequately reinforced cls. and entrance doors and is perfectly sealed; the slab and flooring have the same characteristics as the walls.

» The design was created for sock absorbing and secure closing, Travel Box “Safe” is ideal for media shipments all over the world
» Travel Box “Safe” cases can be used for all sorts of applications and in different areas: photography, industrial, military, nautical, computers, medical, musical…..
» Travel Box “Safe” cases provide total protection to the equipment inside them against dust, water, impacts, corrosion for chemical agents thanks to a pressure release valve located in the top center of every case which creates a vacuum-tight seal.
» The Travel Box “Safe” case has been designed to flex at key points allowing it to absorb greater pressure on impact.
» It also have 2 secure latches with the possibility to insert padlocks
» The Travel Box “Safe” case can also be provided with cubed perforated-foam inserts. The foam provides maximum protection by creating a soft and secure frame around your tapes or equipment
» The Travel Box “Safe” case is entirely produced in Italy and its high-strength patented plastic compound makes it 20% lighter without compromising strength and contributing to a lower transport cost.

TEST DONE ON THE TRAVEL BOX SAFE

NATO STANAG and DS 81-41 – The Stanag and Def-Stan 81-41
IP 67 – The IP (Ingress Protection) rating defined in international standard IEC 60529 classifies the level of protection that is provided against the intrusion of solid objects or dust, accidental contact, and water. The first digit indicates the level of protection that the enclosure provides against access to hazardous parts and the ingress of solid foreign objects. Travel Box Safe’s rating of 6 indicates the highest level of protection – no ingress of dust, complete protection against contact. The second digit indicates the protection of equipment against harmful ingress of water. Travel Box Safe’s rating of 7 (out of 8) ensures that it is waterproof (up to at least 3.3 ft of submersion).

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ATA 300 – The requirements of this test serve as the standards for shipping cases acceptable for air transport. The tests involved with becoming ATA 300 compliant are conducted to ascertain if a shipping case will withstand the rigors of being shipped a minimum of 100 times. ATA 300 also specifies that the case will have recessed handles that will not break during transit.
Temperature ratings of - 40 C° to +80 C°. – Leading performer in low temperature environments.
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Omtra has patented a new box.

The new practical box is one of the latest additions to our products

The box is used to house documents and similar office items, and is suitable for archiving the most confidential documents, thanks to a security seal placed on its handle.

The box also acts as a practical and sturdy container for shipping in a secure and protected manner, for single documents and similar items; it can also contain a suitably sized holder for ensuring an orderly arrangement of the documents.

This is an extremely useful bag where documents can be inserted from a side opening of the box without having to open the box; the box needs to be opened to extract the documents, and the security seal broken, if applied.

Inexpensive to create and easy to assemble, with clear advantages in terms of cost and practicalness for the user, the new Omtra box costs one third of the normal containers found on the market.
The new Omtra box also includes areas on the surface which can be written on, thus the user can fill in preprinted fields creating a classified internal archive. The contents, level of confidentiality and access, date of expiration and destruction of the documents or stored archive material can be written on the box; a field is reserved for the bar code produced by the archiving program.

Omtra has been handling shipping since 1956 to provide its customers with the best integrated logistics service.

We have a help line for the shipping sector available year round, which you can contact when needed (even in August which is the most difficult month for shipping)

We handle:

DEDICATED SHIPPING
The security, control and particular care of your delicate materials when they leave our warehouse (or another place you indicate) to the destination you choose, without intermediate stops.

CUSTOMIZED SHIPPING
If you have special needs for shipping your goods, we have numerous services available. Shipments without intermediate stops; delivery to the floor or with hydraulic lift (where necessary); and shipments to difficult places and historical centers.

SCHEDULED SHIPMENTS (”by calendar”)
If you want to plan a delivery you don’t need right away, but on an exact future date.

Once you get to know our services, you’ll have the possibility of selecting a certain shipper.

We ship throughout Italy, including to the islands and also Mass Distribution for promotional or advertising campaigns. Our shipments can be done for any size goods, from envelopes to trucks with trailers, our service is always efficient.

For greater precision, an excel file is available upon request where the delivery date and all the data of your shipment are indicated. The file will be sent to you by our staff via e-mail.

We pay particular attention to how we manage shipments, which are tracked from when they leave the warehouse until delivery at the place you request, by our personnel, always at your disposal for any request or need.

The key words of out service are: flexibility, efficiency and precision.

Omtra was created in 1956 based on the intention of carrying out what was an innovative activity at that time: LOGISTICS

The name Omtra means: Organizzazione Magazzini e Trasporti (Warehouse and transportation organization)

We specialize in managing promotional and advertising material, stationary and printed material, assets and sundry material. We pay special attention to packaging and provide a strapping service upon request for the most delicate parcels. We are UNI EN ISO 9001:2000 certified by MOODY INTERNATIONAL CERTIFICATION.

We provide a “Help Line” for our customers with fast decision making for urgent cases and 360 degree problem solving, with shipments and spaces immediately available 365 days a year.

All incoming materials are checked and counted, providing you with greater security and precision.

We make customized shipments, including abroad.

During our 50 years of business we have worked in all industries and we are highly qualified for managing all your products, no matter what their nature.

Consultation services and tips
Our CEO is a member of the Gruppo Merceologico Logistico Of Assolombarda (local Logistics Commodity Group), he (she) writes articles on logistics for economics publications and frequently attends conventions in Italy and the United States and is available for any need or request from our customers.

We can also provide a digital photo service for customer material, if needed.

It is a well known fact, that by far the greatest risk for correct storage of many media supports, in particular photos and movies, is represented by ambient storage conditions. High or unstable temperatures and relative humidity are the primary and most dangerous causes of their deterioration. Consequently, setting up ambient and climatic conditions which eliminate these risk factors, greatly increases the “chances of survival” for these assets.

An accurate storage policy became much more important after the Law on Cultural Heritage (1999) and Code of Cultural and Landscape Heritage (2004) recognized that photographs, movies and audiovisual documents as “expression with a Cultural value” giving shape and legal status to the growing awareness of the need for suitable storage and appreciation of this heritage, which has become an important part of our recent and more remote historical memory.
Omtra was the first company in Italy to supply services of archiving services for third parties, and is once again ahead of the game by extending this service to other media. For this purpose it has set up specific suitable rooms for long term storage in accordance with ISO and the American Image Permanence Institute standards.Which media?
Omtra can store photos, negatives and films of any type and format as well as magnetic supports.
Our customers
Our customers include museums, archives, photo and movie libraries, media libraries, libraries, universities, and conservation organizations in general, photo agencies, advertising and press agencies, television stations, private collectors, and anyone who possesses or owns any collections of the above media, and feels the need, or has the institutional requirement, to store, preserve and use them in the most secure, suitable and effective manner.

The advantages of outsourcing with Omtra
There are many significant advantages that can be obtained from using this service offered by Omtra including:
- possibility of immediately starting, and without hesitation, conservation plans for your collections, even while waiting for your own storage areas to be set up;
- possibility of guaranteeing adequate storage conditions without the need for setting up specific systems at your premises, which are often very invasive;
- possibility of starting a storage service without the need for new in-house professional staff;
- guaranteed, perfectly maintained ambient conditions for long term storage of these media;
- best use of work spaces in your offices and separation of work spaces from storage areas;
- possibility of obtaining perfect conditions even for small collections, avoiding costly work to set up separate storage areas;
- quick and sure retrieval of all documents, thanks to Omtra’s Records Management system, for all consultation needs. Omtra guarantees immediate delivery to customer’s offices, or in a dedicated office at its premises with the use of computer, scanner, photocopy machine and assistance staff.

Services
In addition to the storage service, Omtra can handle the entire process involved in reorganizing and managing photo or film collections: cataloguing, digitalizing, designing enhancement plans used to create a consultable, useable and spendable photo or film library from a set of unorganized photos and films. Omtra can also provide materials for conserving photos and films – envelopes, sheets, boxes etc. – tested with P.A.T. (Photographic Activity Test).
Thanks to the above Omtra is a “full service” company for these media.

Storage areas
The storage rooms have been designed to obtain stable climatic conditions suitable for long term storage of many media. They are the ideal spot for archiving sensitive printed and media material including photographs, movies and magnetic tapes.
The following characteristics ensure a secure, stable environment:
- an air conditioning/heating system controls the storage conditions on a continuous basis;
- generators guarantee constant power in the event of a black-out or power failure;
- the rooms are kept constantly dark, except for rare needs to access them;
- the internal relative humidity is kept steady at 30%, and there are three main storage types based on temperature: 18°, 2° and -10°, with acclimatization area in the latter two cases. Other ambient values can be arranged for special situations upon request.
- the storage rooms have been designed with fireproof materials;
- the shelves are built of galvanized sheet metal which prevents rust;
- the modular design of the space means flexible and fast adjustments for customer needs.

Code of conduct
Omtra relies on specialized personnel able to securely manage all archiving, acceptance and pick up operations from temperature controlled rooms, in accordance with the standards recommended for handling and storing photographs and films.
It has set up an in-house Code of Conduct to ensure that rules and specific recommendations are always complied with.
Ha predisposto un Codice di comportamento interno allo scopo di assicurare sempre il rigoroso rispetto delle regole e delle raccomandazioni del caso.

Security
Our storage rooms have been specifically designed and created for secure storage of photos, films and other media. Only authorized personnel and customers who have made special arrangements are allowed access. Omtra possesses the best anti-intrusion systems.

Ambient testing and monitoring
All of storage rooms are constantly monitored by a computerized system. Omtra’s Code of Conduct also requires systematic checking of archives material on an annual basis, in order to ascertain the maintenance of their state of conservation.

Archiving management
Management of archived boxes is guaranteed by Omtra’s bar code system, which has been successfully used for years by our company.