Records Management & Secure Storage
in completely secure and compliant warehouse and vault.
Warehouses
Sprinkler, Environmental
Controls, Chain of Custody
Media Vault Storage
Gas fire extinction, Climat- controlled Storage, 24/7
Security
Highest Standards Security, Video Surveillance , Badge
Custody and
protection of
your information
Information and data are essential for the governance of every reality. Protecting and managing these precious assets is a real necessity and OMTRA can support you in finding innovative and hybrid solutions.
Your archives can be managed in your own offices or held in the OMTRA Record Centers, where they will be classified, tracked with barcodes, indexed and made available on the OMTRA web portal so that, in case of need, you can obtain the necessary information.
A
Analyzing
Classifying and identifying your information.
B
Recordering
Your archive, disposing of obsolete documentation.
C
Mapping
Your spaces, by sector, security levels and competence.
D
Procedure
Plan and create uniform procedures with OMTRA.
Customized archiving
in high security
Protect your reality on the basis of your needs.
If you have particular archiving needs, such as conserving material that requires specific environmental controls,
OMTRA can create a customized security box for your needs.
Customized environmental control systems for specific requirements of paper, triacetate and polyester film, magnetic and optic supports, vital documents and color photos.
OMTRA solutions include:
Safety vaults at controlled temperature and humidity
Custody in dedicated areas for exclusive use.
24/7/365 services in high security.
CLEANING DAY
Scrapping activities
inside and outside
the company perimeter
Before you move your headquarters or while you are planning a new space, OMTRA supports the process of renovating your place of work.
With plans in hand, after dedicated inspections, we offer a consultancy service on how to redesign your spaces to optimize your productivity.
We archive your documents temporarily off-site.
We digitalize information and incoming mail.
We dispose of electronic material, PCs and furnishings in security.
We relocate your file folders, from desk to desk, office to office.
We destroy surplus and obsolete documentation.
We analyze your new offices and optimize your new spaces.
Our services
include:
Custody, Protection, O'Neil web software
Identify and classify your Records, Photo, Film and Tapes
Private or Shared Vaults and Storage
Different Security levels, with badge access and video security
Clearing Out
Retention Schedule
CLEANING DAY,
paper and digital
Enhanced security and reduction in corporate risk.
Traceability of every folder, file, box, tape and records.
Mapping of shelves and rooms with barcodes.
Authorizations with definition of company roles, at different levels.
Control of access to Records, Rooms, Vaults by OMTRA staff or customer.
Univocal classification and procedures for documentary material.
Compliance with EU GDPR regulation, US Standards
Protection of company trademark and reputation.
Safeguarding of past records.
Environmental sustainability.
Reduction
of risks.
Saving in protected and compliant external spaces.
Ecological and patented boxes
OSB
Omtra
Standard
Box
Choose OMTRA boxes in ecological cardboard !
Perfect for your archive, compliant with Law Decree 81/08 of 9-4-2018 (15/20kg of weight, for archiving) with compression resistance up to c.200 kg., to avoid crushing.
With regard to the limit values set for heavy metal content, we specify that the cardboard is compliant with the dispositions of laws in force, EEC Directive 94/62/EC and Law Decree 22/97.
A cardboard flap is provided for insertion of a standard security seal or ISO/PAS 17712:2013 certificate.
OTBTM
Omtra
Travel BoxTM
Eco-Boxes constructed with equivalent dimensions to a binder!
With regard to the limit values set for heavy metal content, we specify that the cardboard is compliant with the dispositions of laws in force, EEC Directive 94/62/EC and Law Decree 22/97.
We confirm that OMTRA boxes are made from cardboard produced in compliance with Italian and European laws on packaging in corrugated cardboard.
A cardboard flap is provided for insertion of a standard security seal or ISO/PAS 17712:2013 certificate. Perfect for total destruction, with notable savings and environment-friendly.